EVENT PARTICIPANT TERMS AND CONDITION

The below terms and conditions, apply to all Participants (professionals and/or students) interested in attending the I-FACE International Congress & Exhibition, from 2 – 5 June 2022, to be held in Istanbul, Turkey. This event is organized by Maxillofacial Surgery, Implantology & Biomaterial Research Foundation.

 

By submitting your registration, you agree to be bound by the terms and conditions stipulated below:

Attendance Requirements

By completing this registration form, you confirm and acknowledge that you are attending the congress in your capacity as: Oral and Maxillofacial Surgeons, Cosmetic and Plastic Surgeons, Otorhinolaryngologists, Periodontists, General surgeons, Dermatologists, Ophthalmologists, Dentists (implantologists), General practitioners, Aesthetician or Aesthetic Therapist.

The congress is for the benefit of the persons listed above only and not for lay persons or persons who do not qualify for the categories listed above. i-Face reserves the right to refuse admission, and the same will be notified accordingly to the Participant.

PRE-CONGRESS FEES & PAYMENT TERMS

Payment in full of any applicable Fees for the Event is due upon
registration. If such payment is insufficient or declined for any reason, i-Face may refuse entry to the Event. i-Face reserves the right to change the prices at any time but changes will not affect the confirmed registrations.

Fees are exclusive of amounts in respect of any applicable value added tax (VAT) or similar sales tax.  If  VAT  or  other  sales  tax  is  applicable, Participants  shall  be  required  to  pay  such  additional amounts at the registration time.

The payments via credit card will be accepted. No refunds policy- we DO NOT provide refunds to ticket

Payment Terms for Early bird & Pre Registration rates and closing dates for registration

Early bird rates are contingent upon payment being received upon application. All discounts can only be applied at the time of registration and discounts cannot be combined with any other ongoing offer/promotion/discount.

Early bird registration will include a 40% discount. The closing date for the early bird rate is December-31, for all payment methods. The offer is valid till December-31and after this date no early bird registration will be available.

After the initial registration period ends on December 31, participants can sign up for a 20% discount from then until April 2.

Fee schedule rates are valid at the time of completion of registration provided that they are paid in full before the applicable expiration date.
If the Fee for a completed registration is not paid in full before the next fee schedule comes into force, you will be charged a Fee calculated in accordance with the prevailing Fee schedule at the date of payment.

THIRD PARTY AND GROUP REGISTRATION

If you are booking on behalf of another person, you confirm that you are authorized by that person to make the booking, and that the person has confirmed their agreement to be bound by these terms and conditions. You acknowledge that both you and the person for whom you are making the booking will be bound by these terms and conditions mentioned herein.

You also agree to provide details of the participant in the required form as requested by the Event’s team.

i-Face shall not be liable for the consequences or damages directly or indirectly ensuing from incorrect, misleading, imprecise or incomplete information either contained in the registration form or based on any other details furnished by the exhibitor; i-Face reserves the right to refuse to consider inadequately or not fully completed registration forms or registration forms submitted later than the date specified.

INFORMATION FOR REGISTERED PARTICIPANTS

Entry will be regulated through receipts issued by i-Face. Registration number will be issued only upon receipt of payment and entry to the congress will be permitted by the registration number. Please carry a print of the payment receipt and registration number.

In the event you have registered, but yet to receive the payment receipt, please contact

[email protected]

CANCELLATION, SUBSTITUTION/REGISTRATION TRANSFER & REFUND POLICY

No refunds can be given. Congress fees once processed cannot be cancelled or refunded

1-In the event that i-Face cancels the event for any reason (except for force majeure circumstances), you will receive full amount of the congress fee paid.

2-In the event that i-Face postpone the event for any reason (except for force majeure circumstances) and the participant is unable or unwilling to attend on the rescheduled date, you will receive full amount of the conference fee paid.

i-Face reserves the right to cancel any registration after confirmation in which case all fees paid will be refunded. You acknowledge that the refund of registration fees is your sole remedy in the event of cancellation of your registration by i-Face and all other liability is expressly excluded.

Except as specified above, no credits will be issued for other forms of cancellation.

i-Face is not responsible for any loss or damage as a result of a transfer, substitution, alteration and/or cancellation/postponement of an event. i-Face shall assume no liability whatsoever in the event this conference is canceled, rescheduled or postponed due to fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this congress impracticable, illegal or impossible. For the purpose of this Clause, a fortuitous event shall include, but not limited to war, fire, extreme weather or other emergencies.

PROGRAMME CHANGES

Please note that Speakers and topics were confirmed at the time of publishing; HOWEVER, it may be necessary due to unforeseen circumstances to alter the content, timing speakers or venue. i-Face reserves the right at any time to postpone, change the format, alter or modify the advertised Speakers and/or topics if necessary, participants, content, location and timing of the Event or any other aspect of the Event, in each case without liability for any reason whether or not due to causes beyond its reasonable control. In the event that the conference is canceled, and other aforementioned occurrences, participants will be notified promptly prior to the advertised date of the event. i-Face accepts no liability in respect of any loss or damage, whether direct, consequential or otherwise arising from any delay in providing the congress or change of venue.

Non – Appearance/Cancellation of Speakers

Should Speaker(s) of this event fails to appear, either due to illness, accident or by cancellation, adverse weather conditions or any travel disruption, i-Face accepts no liability for these, and that neither party nor any representative shall be liable for any payment and/or refunds.

i-Face reserves the right without liability to refuse admission to, or to eject from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of i-Face represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by i-Face or the venue owners at the Event.

ACCOMMODATION/TRAVEL

Please note that accommodation, visa and travel are not included in the conference fee;

Accommodation/ travel and visa arrangement must be made by the Attending participants.

PROMOTIONAL ACTIVITY

No Participant shall engage in or permit filming, sound or video recording, telecasting and broadcasting at the Congress venue unless prior written approval is obtained from i-Face.

No distribution of publicity materials is allowed during the congress anywhere within the vicinity of the congress or anywhere else within the congress Venue.

PHOTOGRAPHY AND OTHER IMAGE RECORDINGS

All types of unauthorized photography and recording/transmitting of audio or visual material, data or information is expressly prohibited.

Photography and recordings photographs will be taken at the congress by an official Event photographer, which may be used by i-Face in post-event publicity and on future marketing materials. In registering to attend the congress, participants agree to the official photographer taking such photographs, and to i-Face using the photographs as set out above. If you do not wish to be in any photography, kindly notify a member of I-face Event Team immediately upon arrival at the congress for further guidance.

NOTE: Please note that other attendees at the conference (participants, speakers, exhibitors and sponsors etc.) may also take photographs; i-Face accepts no responsibility in connection with the use of these photographs.

DATA PROTECTION

i-Face may collect and process personal data, which may include personally identifiable data such as the contact person’s email, address and contact number (“personal data”) in order to perform its obligations pursuant to this Terms and Conditions as well as to provide Participant information about future events. i-Face will mainly collect the personal data directly from Participants when they complete the registration Form or through other approved i-Face third party service providers. Provision of the personal data would be mandatory. Without such information i-Face may not be able to perform its obligations under this Terms and Conditions, such as to contact the Participant with anything related to the registration/Event (if any).

Such data will generally not be transferred or shared with any other entity, though there may be disclosure or sharing of personal data for purposes of compliance with laws, regulations or directives by regulators or authorities.

*Compliance with all applicable data protection laws is of the utmost importance, this also includes the European General Data Protection Regulation of May 2019 (Regulation (EU) 2016/679) (the GDPR). Where shared Personal Data that constitutes EU Personal Data is transferred by the Organizer in a location outside of the European Economic Area “EEA”, the Organizer shall comply with its obligations pursuant to Chapter 3 of the GDPR (Rights of the data subject) and Part V of the PDPA (Access to and Correction of Personal Data).

 

Consent and rights of the Participant

By agreeing to this Terms and Conditions, the Participant consent to the collection and use of his/her personal data as outlined in this Statement, including the use and provision of his/her personal data for direct marketing. i-Face will be allowed to use participants’ personal contact information to send news and magazines and advertisements.

The personal information which you provide to us will be held by us on a database and may be shared with i-Face for direct marketing purposes. Please note, however, that i-Face may release the Participant’s personal data if required to do so by law, or by search warrant, subpoena or court order.

DISCLOSURE OF INFORMATION

Participant’s personal data without the data subject’s permission, will not be disclosed or shared with any third parties for purposes other than those stated at the time the data was collected. i-Face will retain the personal data it holds confidential.

COPYRIGHT

All intellectual property rights in all materials produced or distributed by i-Face Congress and Exhibitions in connection with this Event is expressly reserved and any unauthorized duplication, publication or distribution is prohibited.

FORCE MAJEURE

i-Face shall be under no liability if it shall be unable to carry out any provision of the  Terms and Conditions for any reason beyond their control including Act of God, legislation, war, terrorist activity, fire, flood, drought, failure of power supply, lock-out, strike or any other act of God, including but not limited to health concerns (such as bird flu, infectious related health outbreaks, pandemic or other related communicable disease), climatic, economic, political, financial crisis or social situation at local, national or international level, or any other general cases of “force majeure” whether or not“ ejusdem generis” with the foregoing, or any cause not within i-Face control or for any loss or damage sustained in the event that the opening or holding of the Exhibition is prevented, postponed or abandoned or if the hall becomes totally or partially unavailable for the holding of the Exhibition due to any of the foregoing causes.

EXCLUSION OF LIABILITY

i-Face excludes all liability for loss, injury or damage to persons or property at the Event. All indemnities, warranties, terms and conditions (whether express or implied) are excluded. it’s total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of the registration fees paid by you to i-Face only. The limitations and exclusions in this condition only apply to the extent permitted by applicable law.

ADDITIONAL RULES AND REGULATIONS

i-Face excludes all liability for loss, injury or damage to persons or property at the Event. All indemnities, warranties, terms and conditions (whether express or implied) are excluded. it’s total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of the registration fees paid by you to i-Face only. The limitations and exclusions in this condition only apply to the extent permitted by applicable law reserves the right to interpret, alter and amend these General Terms and Conditions and to issue additional rules and regulations at any time they consider necessary for the orderly operation of the Exhibition, all interpretations of these Conditions and any additional rules and regulations by the Organizer shall be final.

Participant shall abide by the rules and regulations of the congress Venue which are deemed to be integral parts of and incorporated into these General Terms and Conditions. In the event of conflict between the provisions of such rules and regulations and these General Terms and Conditions, these General Terms and Conditions shall prevail.

In the event of a breach of any of the conditions herein i-Face may in all cases retain all monies paid by the Participant and recover further monies from the Participant as provided herein. All communications should be addressed to:

[email protected]

Disclaimer for Leisure Activities notice (when applicable)

You should consider carefully whether you will be able to participate fully in the leisure activities offered as part of the visitor program me. i-Face warns that some activities may be physically demanding or carry inherent dangers. You accept that it is entirely your responsibility to decide whether participation in any activity in the participant program me is appropriate to your capabilities, aptitude, fitness and health, and it is also your responsibility to observe all safety requirements and instructions that you may be given in relation to such activities. To the extent permitted by law, neither i-Face nor its officers or employees will accept any liability whatsoever for any direct, indirect, incidental, special or consequential damages, whether due to negligence or any other cause, arising from participation in any part of the visitor program me, including but not limited to activities outside the conference or exhibition. In the event of death or personal injury, the liability of i-Face and its officers and employees is limited accordingly.